Tips & How-to

iPhone Gmail Tip: Archive Email on iPhone

January 20, 2009 — by Simon Ng5


Tips & How-to

iPhone Gmail Tip: Archive Email on iPhone

January 20, 2009 — by Simon Ng5

If you’re an archive junkie and use iPhone’s email application for checking Gmail, this Gmail tip for iPhone, recently published by Google Gmail team, will be greatly useful for you.

By default, when you delete a email in iPhone mail application, the email message will be moved to the Trash folder. You probably like this way of email handling. But, for some users, they may prefer to archive the messages to a specific folder when they delete them. Definitely, you can do it by using the “Move to folder” button and archive the email. However, we always look for a faster way or shortcut to handle that.

Google Gmail team has published a great tip that you can change the function of “Trash Folder” button. By re-configuring the Gmail account on iPhone, you can turn the “Trash” icon into an archive button. Later, when you trash the email, it won’t get removed but archived and you can read/search it anytime you want.

To apply this tip, you’ll have to setup the Gmail account on iPhone again. Go to Settings > Mail, Contacts, Calendar. Locate your Gmail account, tap on it and then click “Delete account”. Then follow this video to configure the Gmail account again.

This tip is not for everyone. If you’re comfortable with the Trash function of iPhone, just leave it as it is. And just bookmark this tip and apply it when you need it some time in future.

Simon Ng

Founder, developer and chief blogger of

  • Chyi

    Hi, Thanks for this info. Unfortunately, I did modify my settings, etc. and now my gmail doesn’t work. It was working fine before (when I had registered my account via Gmail and not “other” and before I played with all of the settings… Is there any way you could please let me know the factory settings for email accounts so I can change it back to the way it was? Thank you very much for any help you can give me.

  • Archiving your mail it not the same as moving it to a folder the example above simple archives the mail for the folder you’re in. So if you’re in the inbox then it archives it. But I want to actually move it to the folder label. So if I want to treat all facebook request as bacn, I should be able to simply hit the move to folder button and the mail app should then remove the inbox label as it applies the bacn label. Unfortunately, it merely applies the new label and leaves it in the inbox. You then have to manage your gmail from the browser or as you have stated above, navigate to the folder and then delete/archive. This is a rather long winded process and not a very effective workflow.

  • Good day!

    Im a newbie here, although i have been watching on the sidelines for a little while.
    Im a part time librarian, love baking and my wesie Daisy. I also am way too excited about Christmas for words!!
    I cant wait to get on here some more and ‘meet’ lots of new people!

    Keep smiling, John from Online Payday Loans

  • Dhaugan

    While on gmail I accidentally archived some emails. How do I find them and restore to the open mail?

    • judi

      I put some mail into a folder named Archives, on my IPAD, and now I do not know how to retrieve it? any suggestions,… I am a newbie with the IPAD..but love it. Judi